Purchase Ledger & Payroll Assistant

I am recruiting for a well-known business in the Llantrisant area. My client is seeking an experienced Accounts professional to join its team. The successful candidate will have primary responsibility for the purchase ledger of the company as well as the weekly payroll, whilst supporting the wider finance needs of the business as well.  You will act as the key point of contact for all supplier invoice queries, and be responsible for timely and accurate processing of Purchase Ledger and weekly company payroll.

Reporting into the Financial Controller the main duties will of the role will include the below –

Purchase Ledger duties:

  • Processing high levels of varying value invoices from start to finish, including matching invoices to delivery note/purchase orders, pricing checking invoices to agreed matrix, obtaining correct authorisation from the management team to process invoice, keying invoice and filing invoice.
  • Processing weekly and monthly payment runs to include sending remits and processing all outgoing supplier cheques
  • Reconciling statements in a timely manner and liaising with suppliers on queries
  • Handling all invoice queries and disputes in a professional and timely manner
  • Building good relationships with suppliers and being the main point of contact for all payment issues while providing excellent service to both internal and external customers
  • Prepare weekly Cost of Sales (COS) report for distribution to wider business team
  • Running adhoc reports and completing data analysis as and when required.
  • In a timely and accurate manner, close the purchase ledger at month end, providing details of any accruals required
  • Adapt to evolving systems and contribute towards continuous development.

Payroll Assistant duties:

  • Review employees approved working hours for processing to ensure there are no anomalies
  • Processing all statutory payment in Sage 50 Payroll
  • Adding all approved weekly paid new starters to payroll
  • Processing all holidays and absences for weekly paid employees
  • Processing of weekly payroll in Sage. To include the importing of Data, running of all payroll reports, nominal link to sage accounts, FPS submission, Pension data submission to B&CE, processing of employee wages into the bank, sending of electronic payslips to employees
  • Process all approved weekly leavers including the calculation of holiday pay and notice payments and issue of P45
  • Preparing approved agency hours for submission to supplier and for Labour reporting
  • Preparing weekly Labour Costing reports

Other Responsibilities include but not limited to:

  • Assist in processing customer orders and sending to the factory
  • To cover for other members of staff in their absence and prepare cover when you are absent yourself
  • Assistance in yearly Finance Audit
  • Support with the Payroll year end process
  • Any other business tasks as required by the Financial Controller or Group Finance Director
  • To assist the team with the day to day smooth running of the office such as opening and distributing post, answering the phone to suppliers and customers, supporting with external visitors, bank runs, ordering office supplies etc.

The successful candidate will possess excellent communication skills, both verbal and written and have a keen eye for detail. You will be a good team player and have be well organised. Ideally you will have a good level of education with a minimum of 5 GCSEs with a pass in Mathematics and English. The CIPP Qualification would be desirable but is definitely not essential. Previous experience of using Sage Line 50 and SAGE Payroll would be advantageous, as would strong MS office (Including Excel) skills

 

 

My client will offer study support for the right candidate to complete the AAT qualification after 12 months service

The client operates a 37 hour working week full from the office

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