Part time Accounts Assistant / Administrator required

I am recruiting on behalf of a Cardiff City Centre based SME business. My client is looking for a part-time (circa 22.5 hours per week / 3 days) Senior Accounts Assistant / Administrator to join its small and friendly team. The successful candidate will be an integral part of the team, and will play a pivotal role in ensuring the Directors’ day-to-day accounts and ad-hoc operations and administration run smoothly.

My client is able to pay a salary of up to £30,000 per annum pro rata’d for the successful candidate.

The position requires the ability to maintain a high standard of confidentiality and always taking a professional but friendly approach to duties. The ideal candidate would possess excellent all-round accounts / administration skills of at least 5 years.

The position will be part-time, circa 22.5 hours per week, with flexible working days can be flexible, as well as some hybrid working. My client is able to offer a salary of up to £30,000 per annum pro rata’d.

Roles and responsibilities

  • Assist Director in providing the Accountants with monthly payroll information i.e. expenses, new starters / leavers
  • Bank and Credit card reconciliations
  • Production of financial reports as required, PL, BS, VAT reports
  • Project information i.e. timesheets, expenditure
  • Sub-Contractors invoicing approval via project manager
  • Monthly sales invoice production, issuing and management
  • Manage creditors / debtors list and debt management
  • Marketing budgets
  • Producing and maintain cashflow forecasts via Excel / Xero
  • General accounts queries by email and telephone from Clients and Project Managers
  • Accurate and timely production of reports e.g. for monthly management meetings, ad hoc reports and management information
  • Professional Indemnity & all other insurance renewals
  • Renewal of Accreditation certificates required for Frameworks and Clients
  • Absence and annual leave management (we use Bright HR)
  • Employee Pension regulation correspondence
  • Arrange Professional Development meetings bi-annually
  • Assist with updating weekly office rotas

The ideal candidate will possess the below –

  • Xero accounting software is essential
  • Accounting qualification preferable, ideally AAT
  • Previous Microsoft Office, Excel etc / GSuite. The company is a Mac based business and use Googlemail and GSuite
  • Ability to take direction and work alone and as part of a team
  • Accuracy and strong attention to detail
  • Excellent organisational skills

Benefits include –

  • 22 days leave pro rata’d
  • In addition to annual leave, additional days in between Christmas and New Year that do not come out of your annual leave, so an extra 2 / 3 days on top.
  • Professional Development Plan, reviewed every 6 months, plus provide training and support to help you achieve your goals
  • Bike to Work scheme on completion of probation 6 months
  • Medicash Healthcare plan on completion of probation 6 months
  • Eligibility at 12 months service to benefit from Trust bonuses where applicable. If the Limited company is doing well financially, it pays a cash amount into the Trustee company for distribution as the eligible employees see fit.
  • Flexible working: to be determined
  • Team away days twice per year – plenty of socials and family days and hosted client events.
  • Exceptional IT kits used, top of the range MacBook Pros, company iPhone and any monitors etc for you to work from home effectively
  • Annual professional industry related fees
  • Pension scheme in line with Government levels – opt in / opt out
  • The company also encourages and sponsors team charity events


This is a lovely part time role working with a passionate bunch of people who work collaboratively and who really want to succeed!


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Type: Permanent
Location: Cardiff
Salary: £30,000 - £35,000

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